Privacy

Confidentiality

Maintaining trust and confidentiality in working relationships is very important to me and my colleagues and I expect that is the same for you. Protecting your personal data and any other sensitive information provided to us by users is important.

Aspects of our privacy policy are summarised below.

Use of Your Data

We hold and process personal data for several reasons:

To enable us to provide information such as displayed in Key HR Fact to promote better understanding of employment rights for the benefit of readers and similarly to respond to inquiries or issues raised via our blog articles and/or via our main website – HR Management Dimensions

To respond to questions or inquiries raised by readers and/or clients

To keep a record of our subscribers, inquirers and clents including our communications with them

To send our readers, inquirers and clients marketing information about our updates to information, services and innovations that we believe will be of interest to them and other activities where we have their consent or are otherwise allowed to

To fulfil contractual obligations entered into with inquirers and/or clients

To meet wider legal obligations and reporting duties

To ensure we do not send unwanted information to supporters or members of the public who have informed us they do not wish to be contacted.

You provide data to us when you attend our events, register with us, sign up to our mailing list, use our website to follow us on social media, participate in surveys etc. .

We log your visits on our website and your attendance at special events such as on line or in person meetings or events. We receive data from your devices and networks, including location data.

We gather information on those who participate in projects or attend our events including your name and e-mail address.

Blogs and Websites

Key HR Facts and our web sites and blog [1] are published in the UK. Those are hosted by a single webhosting service based in the UK. As far as we are aware, any personal data is not stored in nor processed in any countries outside of the UK and certainly not outside of the EEC.

E-Mail Addresses and Your Contact Details

If you provide your e-mail address (or a colleague’s) to us,we do not pass oyour address, or that of others, to third parties except as below or if required by law.  I try to limit the information required from you to provide:

Alerts about updates to Key HR Facts, new blog articles and similar – you can opt in to receive such alerts – which may include nnovations in our services or important information about HR Management issues that we beleive will be of interest to you.  Those are stored by the provider of the alert service that we use for this purpose.   Usually only your name and e-mail address are required and you can opt out at any time by notifying us via any of the contact means you will see on our web site.

Answering comments or e-mails that you send to us directly or via our blogs or the chat facility on those web sites etc. – we will use the contact details provided by you to answer your queries, if appropriate, and/or to answer any points raised by your e-mail.  We may pass your e-mail address or comment to a colleague working for us or with us in order to answer your query.

I do not like spam and do not wish to add to it. Users’ comments may be checked through an automated spam detection service to try and trap and prevent spam. If visitors leave comments on our web sites, we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help in spam detection.

Advisory Work or Similar Work for You or Your Organisation – to provide appropriate advice, information etc. we shall request and use your contact details, for example, to provide the agreed services, arrange meetings, send invoices or draw your attention to particular services or ‘products’ or resources that we offer to clients.  You will usually be asked to opt in, at the relevant time, for information about ‘services’ or offers that are being made available to clients and/or readers of our blog or, on some occasions, viewers of our website(s).

We use others to help us provide our work including our website and other core online services including our CRM and mailing tools (e.g. for maintenance, analysis, audit, payments, fraud detection). They will have access to your information as reasonably necessary to perform these tasks on our behalf and are required not to disclose or use it for other purposes.

We may use others to help us with our website and online tools. We may need to share your data when we believe it’s required by law or to protect your and our rights and security.

Such information above is kept for a reasonable period in case of later queries and/or to meet legal requirements.

Use of Cookies

A cookie is a small piece of information that is placed on your computer or smartphone when you visit certain websites. This helps to improve your experience by tailoring the content of our website to your personal requirements.

We do not gather information that reveals your personal identity; only anonymous information is collected. An exception is when you decide to provide personal details such as your e-mail address for correspondence purposes or a service such as receiving alerts to new articles on our blog site.

When you visit our website or click on a link to other pages on our site, we may use cookies to track your interaction and collect statistics on what pages you visit on our site. Cookies are used by many web sites. We may also use cookies when asking you to respond to a survey or poll or similar information; inviting you to e-mail us or complete a contact form. In those examples, you will be able to decide whether or not to participate and, if you do, then your consent to the use of those cookies will be assumed. We do not use cookies to track your interaction with any websites provided by any other party.

For further information about cookies or how to disable them, please visit www.aboutcookies.org. That site is operated by a firm of solicitors to help web site owners and consumers understand cookies and how to control or delete them. Please note that if you delete cookies or disable future cookies you may not be able to access certain areas or features of our site but that should be minimal as we do not use many cookies.

Viewing and Use of Our Web Sites

Articles on our web sites and blogs  may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the viewer has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website. Please note that such embedded content may include links to other web sites or web locations.  As always, you should take care in following links and opening files that you are not expecting to receive or use to avoid scams and malicious interference with your data etc.  We do not vouch for the content of any such web sites or links.

Please note that when you view any web site or use a mobile phone, for example, to contact us, the provider of your communication means may track your location and register other information. Such actions and uses are beyond our control. Most devices will give you an option to prevent location data from being sent to us, if preferred.

What Rights You May Have Over Your Data

You can opt out of any free (non contracted) services such as receiving alerts to new blog articles that we publish.  If you have an account on any of our sites, or have left comments, you can request to receive an electronic record of the personal data we hold about you, including any data you have provided to us. You can also request that we correct or erase any personal data we hold about you. This does not include nor apply to any data we are obliged to keep for administrative, legal, or security purposes.

Concerns about Personal Data or Opting Out of Services

You may write to me by using any of the contact means shown on our web sites or by using the chat/leave message button/text that appears on the bottom right hand side of this page.  The button will appear after a few seconds.

We monitor and try to prevent security breaches. We implement security safeguards designed to protect your data, such as HTTPS. Our systems are monitored for possible vulnerabilities and attacks.

Cross-Border Data Transfers

Sometimes we store and use your data outside your country. As stated earlier, as far as we are aware, data held on the hosting services we use is kept within the UK. In some situations, it may be neccesary to process data both inside and outside of the United Kingdom e.g. technical or power problems or back ups by our hosting service providers.

Legal Disclosures

It is possible that we will need to disclose information about you when required by law or other legal process or if we reasonably believe that disclosure is necessary to:

– investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; – enforce our agreements with you;
– investigate and defend ourselves against any third-party claims or allegations;
– exercise or protect the rights and safety of ourselves and staff or associates or other service users and/or clients.

[Page updated 12/08/2021]

Notes

[1] Our other web sites are:

HR Management Dimensions
HR Management Dimensions blog