Written Particulars of Employment

Written Particulars of Employment

Tnese must be provided to an employee on or before their start date. The Principal Particulars below must be given in one document. In contrast, the Additional Particulars can be given in separate documents and after the individual’s start date.

Principal Written Particulars of Employment

The following must all be included in the same document (known as the ‘principal statement’):

  • the employer’s name
  • the employee or worker’s name
  • the start date (the day the employee or worker starts work)
  • the date that ‘continuous employment’ (working for the same employer without a significant break) started for an employee
  • job title, or a brief description of the job
  • the employer’s address
  • the places or addresses where the employee or worker will work 
  • pay, including how often and when (for example, £1,000 per month, paid on the last Friday of the calendar month)
  • working hours, including which days the employee or worker must work and if and how their hours or days can change
  • holiday and holiday pay, including an explanation of how its calculated if the employee or worker leaves
  • the amount of sick leave and pay (if this information is not included in the document, the employer must state where to find it)
  • any other paid leave (if this information is not included in the document, the employer must state where to find it)
  • any other benefits, including non-contractual benefits such as childcare vouchers or company car schemes 
  • the notice period either side must give when employment ends
  • how long the job is expected to last (if it’s temporary or fixed term)
  • any probation period, including its conditions and how long it is
  • if the employee will work abroad, and any terms that apply
  • training that must be completed by the employee or worker, including training the employer does not pay for

In addition other particulars must be given

Additional Particulars of Employment

The terms that can be given in instalments are:

  • pension arrangements (if this information is not included in the document, the employer must state where the employee can find it)
  • any terms and conditions that apply to other employees too (known as ‘collective agreements’)
  • details of any training provided by the employer that is not compulsory (if this information is not included in the document, the employer must state where to find it)
  • disciplinary rules and disciplinary and grievance procedures.

Failure to Give the Particulars Above

An individual may complain to a Tribunal about the lack of or incorrect Particulars. Normally, the Tribunal will only consider such a complaint if it also refers to another type of breach of employment law e.g. failure to pay the correct wages. Then it can make an order determining the Particulars of Employment or any missing or incorrect items.